Fleetio Knowledge Base

Service Reminders Overview

Published October 30th, 2025 by Megan Schuett

When it comes to managing fleets, there's a lot happening on any given day. Instead of having to remember when the oil needs to be changed for all of your vehicles or writing it down and hoping you remember to glance at it in time, Service Reminders do the work for you once they're set up in Fleetio. These reminders use a schedule based on an interv

Integrations Overview

Published October 30th, 2025 by Megan Schuett

Automate your data entry by integrating Fleetio with your fuel cards, telematics systems, and other third-party applications. Save time and effort, and never forget to enter a fuel transaction, odometer reading, or other important data again. PERMISSIONS: Only Account Owners and Administrators with the Manage Integrations permission can view and man

Work Order Overview

Published October 30th, 2025 by Megan Schuett

PERMISSIONS Users: Account Owners and Administrators have full access to manage Work Orders. Regular Users must have the appropriate role permissions to create, edit, delete, export, view Statuses, and view and Manage Documents. Plans: Work Orders are available for the Professional, Premium, and Advanced (Legacy) Plans. Work Orders offer a robust

Expenses Overview

Published October 30th, 2025 by Megan Schuett

Determining the Total Cost for a Vehicle The Total Cost of a fleet vehicle is comprised of three categories of expenses: Service Costs Preventative maintenance Repairs Fuel Costs Other Expenses Acquisition, loan, and lease payments Depreciation Licensing, registration, and administrative fees Insurance and legal costs Along with the vehicle's residu

Purchase Orders Overview

Published October 30th, 2025 by Megan Schuett

Purchase Orders in Fleetio are designed to help standardize Parts procurement through a purchasing workflow. Associating Purchase Orders with Vendors allows for detailed history tracking and cost reporting. You can access Purchase Orders by clicking Parts & Inventory in the Sidebar Navigation, then clicking Purchase Orders. PERMISSIONS: Account

Dashboard Overview

Published October 30th, 2025 by Megan Schuett

The Dashboard is a concise overview of your most essential fleet management data and notifications. This page displays Key Performance Indicators (KPIs), metrics, cost summaries, and reminders for your fleet. The display is customizable to meet the specific needs of your organization and your operations. The Dashboard is the first screen you see whe

Fleetio Glossary

Published October 27th, 2025 by Megan Schuett

This is a auto-generated Article of all your definitions within the glossary. Glossary This is a auto-generated Article of all your definitions within the glossary. All

Tools Overview

Published October 30th, 2025 by Megan Schuett

NOTE: Tool Management is available as an add-on feature for your Fleetio plan. If you'd like to add or update a Tool Management add-on, see Billing & Subscriptions. Introduction to Tool Management Fleetio is the backbone of fleet maintenance! The core Fleetio system revolves around the management of fleet Vehicles and other large assets. Typic

Service Entry Overview

Published October 30th, 2025 by Megan Schuett

Service Entries are a simple way to log completed Service Tasks and Issues - the routine Preventive Maintenance and one-time repairs that are performed on Fleetio Vehicles. Service Entries are a fast and easy, yet powerful, way to keep track of service history and maintenance expenses. Service Entries work in conjunction with Service Reminders to he

Navigate the Shop Directory in Fleetio Go

Published October 30th, 2025 by Megan Schuett

PERMISSIONS: Maintenance Shop Network is available for all Pro (Legacy), Professional, Advanced (Legacy), and Premium Plan customers. Account Owners, Administrators, and Regular Users with permission to view vendors can view the Shop Directory. If you have questions about your permissions, contact your Account Owner or Administrator. New national

Fleetio Go in Spanish for Administrators

Published October 30th, 2025 by Megan Schuett

Fleetio Go in Spanish helps improve fleet maintenance outcomes by increasing accessibility for Spanish speakers and enabling them to understand and complete their fleet responsibilities confidently. Fleetio Go in Spanish includes translations for the application's navigation and main pages, as well as notifications and error messages. This article c

Attachments - Photos, Documents, and Comments in Fleetio Go

Published October 30th, 2025 by Megan Schuett

Electronic files, photos, and videos are essential components of a complete Vehicle history and are often required by insurance companies and regulatory agencies. In many cases, these Attachments are most easily added from a mobile device while you are at the Vehicle or on location. The Vehicle record itself, along with other record types like Servi

Maintenance Shop Network: Repair Progress Tracker

Published October 30th, 2025 by Megan Schuett

The Repair Progress Tracker provides real-time notifications for drivers, keeping them informed throughout a Maintenance Shop Network service via the Fleetio Go Mobile App. Notifications about the status of a Repair Order in Fleetio Go are sent to the Assigned Operator and Watchers of the vehicle. Users receive updates on the following five Repair O

Custom Shortcuts in Fleetio Go (Early Access)

Published October 30th, 2025 by Megan Schuett

NOTE: Custom Shortcuts in Fleetio Go is an Early Access feature, meaning it's still in development.Follow the instructions below to enable this feature for your Fleetio Go app. Click here to learn more about the Early Access Program. Enable Custom Shortcuts To enable Custom Shortcuts: Tap your Profile Menu in the top right of the Fleetio Go home s

Themes: Fleetio Web Dashboard & Fleetio Go

Published October 30th, 2025 by Megan Schuett

Set user preferences for theme color and sidebar color in your Fleetio web dashboard and Fleetio Go mobile app. Fleetio Web Dashboard To change the appearance of your Fleetio Web Dashboard, click your Profile Menu on the right side of the Fleetio web app and select Appearance & Theme. Choose your preferred Appearance: Light, Dark, or Auto (syncs

Getting Started with Fleetio Go

Published October 30th, 2025 by Megan Schuett

Fleetio is the fleet management software your organization uses to help maintain vehicles and tools, ensuring they are always ready for use. By using the Fleetio Go mobile app, you are helping to keep your vehicles and equipment operating safely while minimizing downtime. You'll use the Fleetio Go mobile app to access vehicle information, conduct in