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Fleetio offers several ways to make data input more efficient, including imports and bulk-add processes. This article explains the data requirements and process of adding multiple Vehicles to your Fleetio account at once.
IMPORTANT: The amount of vehicles you have access to add in your account depends on your Fleetio plan. If you are the Account Owner or Administrator with billing permissions, you can always adjust the amount of vehicles you need by updating your vehicle band in the Billing section of Fleetio. Note that if you are on Fleetio's Essential plan, you can only add up to 100 Vehicles to your account.
Prepare Your Vehicle Data
When adding Vehicles in bulk, Fleetio only requires a Vehicle Name, but you can optionally provide VIN and Group information to add even more detail to your fleet data.
Vehicle Name (required)
This is the only required field when bulk-adding Vehicles. It's a good idea to follow the Vehicle Naming Convention you have established for your fleet.
NOTE: The default Vehicle Status from your Account Settings will be applied to new Vehicles.
Vehicle Identification Number (VIN) (optional)
When the VIN is included, Fleetio will attempt to import additional vehicle details, the vehicle type, and specifications via VIN Decode. The VIN must be a unique value, where no existing Vehicles have the same VIN.
NOTE: If no Type is identified via VIN decode, the default Vehicle Type from Account Settings will be applied.
TIP: Learn more about decoding VINs in the Decode Vehicle Identification Numbers (VIN) article.
Group (optional)
Group and Subgroup hierarchy is supported. Groups with hierarchy should follow the format "Parent 1|Parent 2|Group Name" with the | character functioning as the delimiter.
Any Group added that does not currently exist in your Fleetio account will be created. If no Group is specified, the default Group from Account Settings will be applied if available; otherwise, it will be left blank.
Add Multiple Vehicles
- Click Vehicles in the Sidebar Navigation, then select Vehicle List.
- Click the More Actions Button in the top right and select Add Multiple Vehicles.
- Enter your Vehicle data in the input box using the comma-separated format:
Vehicle Name, VIN, Group
Manually type each row OR copy/paste data from a spreadsheet program.
If not adding VIN and/or Group data, omit these values as follows:
Vehicle Name,,
IMPORTANT: A maximum of 200 Vehicles can be entered or copied/pasted into the box.
NOTE: There is no need to add commas if you copy and paste columns from a spreadsheet.
- Click the Next button to review your data.
- Click the Add Vehicles button to finish and add the Vehicles to your account.
You will receive an email confirmation listing the new Vehicle results, along with any errors identified.
Any VIN-decoded data will be automatically entered in the corresponding Fleetio fields.
Add Additional Vehicle Details
After the new Vehicles have been created, you can manually edit your Vehicle records to add additional information or Update Vehicle Data using an Import File.
