(Beta) EV Charge Tracking in Fleetio

Using Fleetio's EV Charge Tracking feature, fleets adopting electric vehicles will be able to capture and review their EV charging to better understand how it impacts their total operating costs.

New Charging Entry

1. Select Fuel & Energy from the sidebar navigation and click Charging History.
2. Click + New Charging Entry.

3. Enter the below details in the form (all fields with a * are required):
   • *Vehicle: Only vehicles that are determined to be EVs will appear in this list.

• *Charging Started - The date and time you started charging the vehicle
• *Charging Duration - How long the vehicle was charging (e.g. 60 minutes)
• *Total Energy - Energy in kWh
• Energy Price - Cost per kWh
• Reference - Invoice, Transaction Number, or Flag for Personal use
• Custom Fields (if applicable)
• You can also add Photos, Documents, and Comments.

4. Click Save Charging Entry to save or Save and Add Another to save and open a new blank form.

Charging History Index

The Charging History Index shows the total charging cost, total energy, average energy economy, and average cost, along with a detailed record of charging entries. The index can be filtered by specific vehicle, vendor, etc.

1. Under Fuel & Energy in the Sidebar Navigation, select Charging History.
2. In the Index, you can do the following:
   • Select any entry to view more details (a)
   • Click the More Actions Button (b) to View, Edit, or Delete a Charging Entry.

• Click the More Actions Menu (c) to Import Charging Entries (d) or Export Charging Entries to a CSV (e).

Charging Entry Details

Click a Charging Entry in the Charging History Index to view its details.

Here, you can view the Charging Entry Details (a), Cost Breakdown (b), and Location (c) where the charge took place, if available.

• Click Watch (d) to become a Watcher of the entry.
• Click the More Actions Button (e) to View the Record History or Delete the Entry.
• Click Edit (f) to edit the Charging Entry.

Charging Entry Import

If you want to import Charging Entries for your vehicles into Fleetio, you may import directly from the Charging History Index or follow the directions below to use our import tool.

1. Go to your Account Menu and select Imports.

2. Click Browse Import Templates.

3. Select Fuel from the import types.
4. Under Charging Entry, click Download and select the Empty Template.

The following fields are required in the import:

• Vehicle or VIN
• Duration
• Start Time/Date
• Total KwH

Charging Entries in Total Cost of Ownership

On the Overview tab of the Vehicle Details page, you can view specific energy data related to the vehicle on the Cost of Ownership card. Here, you can view the energy costs that have been calculated for a period of time.